General Terms and Conditions for the Mosbacher Kolloquium 

Services

The German Society for Biochemistry and Molecular Biology (GBM, Gesellschaft für Biochemie und Molekularbiologie e.V.) shall provide the services of which the nature and scope can be found on the conference website. Should exceptional circumstances occur, the GBM reserves the right to changes speakers, the venue and the schedule of the program.

Bookings

Conferences must be booked via the online form provided by the GBM. Each booking becomes legally binding upon receipt and upon GBM's written confirmation. Once the booking has been processed, a confirmation with a link to the invoice will be sent to the participant.

Participation as a student or PhD student is only valid with the corresponding proof (student identification or similar). The proof must be valid at the time of the event and must be shown on request at the registration desk.

Closing date for bookings

Depending on the capacity of the relevant venue, online bookings are possible until 3 weeks prior to the start of the conference. After closing the online registration you can ask for a late registration on site by sending an email to the GBM.

Payment and Invoicing

Attendance fees must be paid two weeks after the registration at the latest, either by sending the filled credit card form (MasterCard, Visa, Amex) or through bank transfer. Online bookings are made on an encrypted page to ensure data safety.

From the 2nd invoice amendment received from the participant a fee for the additional effort of EUR 20 per amendment will be levied, independent of whether it deals with a new person/participant amendment or an address alteration or similar.

Cancellations

Conference participation: If a booking is cancelled up to three weeks before the start of the relevant conference or in the event of illness (with medical certificate), the attendance fee is reimbursed less an administrative fee of EUR 20. If cancellation is made later, the participant is charged 25% of the attendance fee but minimum 30 €. Cancellations are only accepted in writing (i.e. by fax, surface mail or e-mail). The relevant cancellation date is the date of receipt.
If a participant does not attend the conference or leaves before its end, the full attendance fee remains payable.
If the conference is cancelled by the GBM, any fees that have been paid will be reimbursed in full.
Participants are not entitled to further recourse towards the organizer.

Sponsorships and exhibitions: Cancellations up to 2 months before the conference are subject to a 20% administrative fee. If cancellation is made later, the sponsor/exhibitor is charged a fee of 100%. Cancellations are only accepted in writing (i.e. by fax, surface mail or email). The relevant cancellation date is the date of receipt. If a sponsor/exhibitor does not attend the conference or leaves before its end, the full fee remains payable, unless the sponsor/exhibitor provides written proof in a specific instance that the loss or expenses are lower.

Substitute participants

We would be pleased to accept a substitute participant appointed by you. The substitute participant needs to be appointed by you in writing, which is free of charge. Any differences between attendance fees are either charged or credited to the participant. From the 2nd invoice amendment received from the participant a fee for the additional effort of EUR 20 per amendment will be levied.

Conference documents

Each participant will receive the relevant conference documents (printed conference program, online abstract booklet, confirmation of payment and participation).
The rights to the conference documents are held exclusively by GBM. Any further use of the documents requires written approval from GBM.

Sponsorships and exhibitions

We are offering sponsorship opportunities and/or exhibition facilities. They are processed in the order in which bookings are received.

Different dates or terms and conditions

If terms and conditions for a given conference differ from the ones specified here with regard to booking deadlines, payments or cancellation fees, then they shall be specified in a supplement to the relevant booking and information documents.

Copyright

Any event documents on the meeting website or handed out are under copyright and are only intended for personal use. No permission is given for the reproduction, dissemination, processing or public presentation of any kind, and such permission must be obtained from the GBM in writing. Participants are not permitted to make sound or video recordings of the event.

The GBM is entitled to document its events by producing video and sound recordings of all kinds, to propagate or publish all photographic, video and film recordings as well as any technical reproductions arising from the contractual relationship, which GBM may do for its own promotional or editorial purposes, without geographical or material restrictions and without any restrictions in time.
Such images do not relate to specific individuals but reflect the character of the events, although individuals may be recognizable as participants of the event.

By registering for the event, the exhibitor/participant gives his/her assurance that he/she is aware of this circumstance and that he/she expressly consents to those photos, videos and other images to be created and published. If a participant is not in agreement with this, then he/she must tell the authorized photographer on site, during the event.