General terms and conditions and conditions of participation in the event
The event
33. AKS-Tagung 2025
"Teaching, learning, living - language centres navigating new realities" 12-14 March 2025
Organiser
University Language Center (ZFA), Ruhr University Bochum
Universitätsstr. 150
D - 44801 Bochum
Ticketing and payment service
Converia GmbH („Ticketing-Partner“)
Kaufstraße 2-4
99423 Weimar
Germany
1. General
1.1. These General Terms and Conditions (‘GTC’) apply to participation and the associated ticket sales for the above event, organised by the above organiser. Any deviating terms and conditions of the participant shall not apply.
1.2. The organiser reserves the right to make changes and additions to these regulations. Possible amendments and additions shall become valid upon publication on this website.
1.3. The offer is aimed exclusively at persons of legal age.
2. Registration and conclusion of contract
2.1. Registration for participation in the event is only possible via the conference management & ticketing platform Converia of the ticket partner, Converia GmbH.
2.2. With the information provided on the website, the organiser submits an offer for the conclusion of a purchase contract. The participant accepts the offer to conclude a purchase contract by completing the order process and clicking on the ‘Finalise registration’ button in the final order screen. Effective acceptance of the offer by the participant requires that the participant has filled in all the required fields in the order screen (each marked with an ‘*’) and has accepted these GTC.
2.3. The contract for participation in the event is only concluded after the ticketing partner has confirmed the registration to the participant in writing via e-mail. Amendments and/or additions to the contract must be made in writing. This also applies to the cancellation of the written form clause.
2.4. The number of participants may be limited or ‘by invitation only’. Registrations will be considered in the order in which payment is received. If participation is not possible due to overbooking, you will be notified immediately.
3. Prizes
3.1. The price stated in the confirmation of participation is the final price and is binding on the participant.
3.2. All prices include VAT where applicable. Additional delivery and/or shipping costs shall not be incurred unless they are shown separately.
3.3. If special prices are granted for discounts (students, senior citizens, severely disabled persons, etc.), this is also shown separately. If no discounts are shown, these cannot be granted.
4. Payment
4.1 Payment shall be made via the methods indicated on the website. If this results in additional fees, these are shown separately. All prices and fees are due within 14 days of conclusion of the contract.
4.2. If payment by invoice is possible: If the participant does not pay within 14 days of receipt of the invoice, the organiser may withdraw from the contract. If the organiser withdraws from the contract, the participant loses his/her right to participate in the event. Any fees arising from the transfer shall be borne by the participant.
5. Right of cancellation
5.1. Cancellation policy
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Right of cancellation:
If the participant is a consumer within the meaning of Section 13 of the German Civil Code (BGB), they may cancel their contractual declaration in text form (e.g. letter, e-mail) within 14 days without giving reasons. For this purpose, it is possible to send an e-mail stating the ticket ID. Participants can use the following contact details for this purpose:
Converia Event Ticketing
Converia GmbH
Frauentorstr. 3
99423 Weimar
info@converia.de
The period begins after receipt of this instruction in text form, but not before conclusion of the contract and also not before fulfilment of the information obligations of the organiser pursuant to Art. 246 § 2 in conjunction with § 1 para. 1 and 2 EGBGB and the obligations pursuant to § 312g para. 1 sentence 1 BGB in conjunction with. Art. 246 § 3 EGBGB. Timely dispatch of the cancellation is sufficient to comply with the cancellation period.
Consequences of cancellation:
In the event of an effective cancellation, the services received by both parties must be returned and any benefits derived (e.g. interest) surrendered. If the participant is unable to return or surrender the received services and benefits (e.g. benefits of use), or is only able to return or surrender them in part or in a deteriorated condition, the participant must compensate the organiser for the loss in value. Obligations to reimburse payments must be fulfilled within 30 days. The period begins for the participant when the cancellation notice is sent and for the organiser when it is received.
End of the cancellation policy
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5.2. The right of cancellation expires prematurely if the organiser, with the express consent of the participants, begins to provide the service before the end of the cancellation period or if the participants arrange for the service to be provided themselves.
6. hanges, withdrawal/cancellation
6.1. If the participant does not wish to participate in the event, he/she must declare his/her withdrawal from the contract in writing or by e-mail (aks2025@rub.de) to the organiser.
a) In the event of withdrawal/cancellation by 31.01.2025, the participation fee will be refunded subject to a processing fee of 10%. The costs for the conference dinner will be refunded in full.
b) In the event of withdrawal/cancellation by 26.02.2025, the participation fee will be refunded subject to a processing fee of 50%. The costs for the conference dinner will be refunded in full.
c) In the event of withdrawal/cancellation less than 2 weeks before the start of the event, no refund will be made. The cost of the conference dinner will not be refunded.
6.4. The participant shall only be granted a further right of cancellation for good cause. In this case, no refund will be made.
6.5. The contractual partner reserves the right to prove a lower expense.
7. Services
7.1. The scope of the contractual services within the framework of the respective event is set out in the respective information documents, any registration forms and the Organiser's confirmation of participation.
7.2. If services are not provided in accordance with the contract, the participant is entitled to a remedy. Defects must be reported immediately. Claims for reimbursement of the participation fee due to services obviously not provided in accordance with the contract must be asserted within 14 days of the end of the event.
7.3. The organiser reserves the right to make changes to the content of the event programme at short notice, insofar as this is necessary and the subject matter of the event is not restricted as a result, and to appoint a substitute speaker in exceptional cases. The participant will be informed of any changes in good time.
7.4 Travel, accommodation and catering (excluding coffee breaks) are not included in the event offer unless services of this kind are expressly listed in the event description. If a contractual partner does not make use of duly offered services in whole or in part, there shall be no entitlement to a refund of the participation fee.
7.5. There is no entitlement to the development of participant-specific solutions to problems.
8. Cancellation of the event / change of dates
8.1. If the number of participants is too low or for other urgent reasons, the organiser may postpone or cancel the event or combine it with other events. This also applies to supporting and evening programmes.
8.2. If an event is cancelled, the Organiser shall refund the payment made. In particular, the Organiser may cancel the event up to 10 days before the start of the event if the minimum number of participants stated in the event description is not reached. Dispatch costs and other additional fees shall only be reimbursed if the cancellation of the event is due to intent or gross negligence on the part of the Organiser.
8.3. In the event of a postponement, the participant is entitled to withdraw from the contract. The organiser undertakes to inform the contractual partners immediately via one of the addresses stated in the booking (by post, e-mail, telephone, etc.) at its own discretion. The sending of such information shall be deemed sufficient. Any wasted travel expenses, hotel bookings, etc. shall only be reimbursed by the Organiser if the failure to inform the Participant of the cancellation of the event is due to gross negligence or intent.
8.4. In the event of cancellation, the participation fee will be refunded in full within 14 days. The same applies if the participant cancels due to the above-mentioned reasons.
9. Copyright and other rights
9.1. The lectures and event documents issued are protected by copyright and may only be used for personal use. Rights of use are only transferred by express written authorisation. Duplication, distribution, processing or public reproduction of any kind is generally not permitted and requires the written permission of the organiser.
9.2. Audio and video recordings and descriptions of the event, the event results in whole or in part are not permitted.
10. Visual material/photographs
10.1. The participants of the event agree irrevocably and free of charge for all present and future media that the organiser and the Arbeitskreis der Sprachenzentren an Hochschulen e.V. (AKS) are entitled to produce, reproduce, broadcast or have broadcast photos and videos of their person that go beyond the reproduction of an event of current events and to use them in audiovisual media.
11. Liability
11.1. The organiser's liability on contractual, quasi-contractual, statutory, tortious or other legal grounds is excluded. The organiser and its vicarious agents are also not liable for disruptions of any kind caused by circumstances beyond their control.
11.2. The Organiser shall only be liable for damages if the Organiser or one of its vicarious agents has breached an essential contractual obligation (cardinal obligation) in a manner that jeopardises the purpose of the contract or if the damage is attributable to gross negligence or intent on the part of the Organiser or its vicarious agents. If the culpable breach of a main contractual obligation is not due to gross negligence or intent, the Organiser's liability shall be limited to the foreseeable damage, but not more than the amount of the participant price; furthermore, liability for consequential damage and indirect damage is excluded.
11.3. Liability for damages incurred during travel to and from the event locations, as well as for losses and accidents, is excluded.
12. Data protection
12.1. In principle, the participant can visit the event website without leaving any personal data. Personal data is only collected if the participant provides it voluntarily (e.g. when using services on the website such as purchasing tickets or registering for the event, sending a message via the website or registering as a user of the website). No other personal data is collected.
12.2. The data collected from participants for an event (e.g. when purchasing tickets or registering for an event) is stored, modified and transmitted by the Organiser exclusively for the fulfilment of its own business purposes. This is necessary for the fulfilment of the contract (e.g. for controlling admission to the event).
12.3. By agreeing to these GTC, the participant declares: I agree that my personal participant data may be stored by the organiser in machine-readable form and may be collected, used, processed and displayed publicly accessible to everyone on the list of participants of the event within the scope of the purpose of organising the event. I can hide this directly on the participant overview after participant registration or revoke it at any time by e-mail to the organiser.
13. Supplementary provisions
13.1. The Organiser points out that, in addition to its own General Terms and Conditions, the General Terms and Conditions for the use of the Converia conference management & ticketing platform by participants of Converia GmbH apply in addition and are thus an integral part of the preceding provisions. These are available at the following link: http://express.converia.de/agb
14. Final provisions
14.1. The law of the Federal Republic of Germany shall apply with the exception of the UN Convention on Contracts for the International Sale of Goods (CISG) and other legal provisions that are German law on the basis of or in execution of intergovernmental agreements or legal provisions of supranational institutions, insofar as they are not mandatory in nature. This also applies to claims arising from pre- and post-contractual obligations as well as statutory claims that compete with contractual, pre- and post-contractual claims.
14.2. Should individual provisions of this contract be invalid or lose their validity due to a circumstance occurring at a later date, the validity of the remainder of the contract shall remain unaffected. The invalid contractual provisions shall be replaced by a provision that comes closest to what the contracting parties would have wanted if they had considered the point in question. The same applies to loopholes in this contract.
14.3. The place of fulfilment is the registered office of the organiser.
14.4. The place of jurisdiction is, as far as legally permissible, the registered office of the organiser.
Status: September 2024