Data Information Notice

The University of Luxembourg (hereafter “the UNILU”) and the International Test Commission (hereafter “ITC”) are delighted to invite you to the 12th Conference of the International Test Commission (ITC) from 14 to 17 July 2020, which will present the latest developments and innovations in assessment (https://www.itc-conference.com/).

Who are we?

The University of Luxembourg is a public higher education and research establishment, operating under the supervision of the Ministry for higher education.

The University of Luxembourg has its official address at:
MAISON DU SAVOIR
2, avenue de l’Université
L- 4365 ESCH-BELVAL
Phone number: (+352) 46 66 44 1
Internet address: https://wwwen.uni.lu/university

The International Test Commission is an Association of national psychological associations, test commissions, publishers and other organizations committed to promoting effective testing and assessment policies and to the proper development, evaluation and uses of educational and psychological instruments.

The International Test Commission has its official address at:
BUROS CENTER FOR TESTING
21 Teachers College Hall
University of Nebraska
Lincoln NE 68588-0353
Phone number: +1 (402) 472-2190
Internet address: https://www.intestcom.org/

The UNILU and ITC are responsible as their quality of joint- controllers for the Processing of Personal data in accordance with the General Data Protection Regulation EU 2016/679 (hereafter the “GDPR”).

Purpose of the processing:

The University and ITC will process your personal data for the organisation and management of the event including the processing of payment for attending the Conference.

Who are the recipients of your data:

The UNILU uses the tool Converia provided by the Company Lombego Systems GmbH / Converia for enabling participants to register and pay for the event online. This Company is located in Europe and has the following official address:

Lombego Systems GmbH has its official address at:
Kaufstraße 2–4
D-99423 Weimar, Germany

The ticketing and payment service for the Conference will be provided by the Company, Converia in the name and on behalf of the event organizer. Therefore Lombego Systems GmbH is considered as Processor in accordance with article 28 GDPR and the relationship with the University and Lombego will be ruled by an appropriate agreement.

After the collection of the personal data listed, the Company will transfer your personal data to the UNILU at the end of the Conference via an Excel document containing all registration information. Once the UNILU has obtained the data required, the Company will deactivate the system resulting in all the personal data being removed. For the Company’s General Terms and Conditions for the Use of Converia as well as its Privacy Policy, please consult the page below:
Converia General Terms & Conditions for the Use of Converia Conference Management and Ticketing Platform for attendees

Personal data processing:

The personal data processed includes:

  • Your given name
  • Your family name
  • Title
  • Academic title (optional)
  • Your address
  • Your phone number (optional)
  • Your institution
  • Your job function
  • Your role and area of practice
  • Your industry (optional)
  • How many ITC conferences you have attended before
  • Your Payment information depending on the means of payment chosen (Paypal, Bank Transfer or Credit Card :

- For payment by credit card, credit card number, date of expiration of the credit card, and the name on the credit card holder will be requested.
- For bank transfer, the IBAN number and name of the account holder will be visible.
- For payment by PayPal, you can create an account providing personal details such as name, postal address, telephone number (optional), and financial account information whereby you can directly pay for an item using these account details. It is not mandatory to create an account in order to pay with PayPal, however at checkout, personal details may be requested to complete that purchase.

Use of the Personal data:

Some personal data will be analysed and reported on an aggregate level. Collected information such as name, title, academic title, job function, role, area of practice, industry, number of ITC conferences attended previously will be used to report on conference attendance to the University, the ITC and applicable grant providers (e.g. Fonds National de la Recherche & the Ministry of Economy in Luxembourg). The information collected may also be used in future ITC marketing and promotional material, but information will only be reported on an aggregate level (i.e., no individual information will be reported on).

As two-year ITC membership will be included in the Conference registration fee, the personal information obtained (title, name, surname, email address, address, phone number) will be used by the ITC to process Individual ITC membership which is database linked. Each Individual will receive their own login information in order to access their online account and no personal information will be shared with any other ITC members without consent.

Photographs, films and interviews:

Please note that you are likely to appear on photographs taken at the event, be filmed or even interviewed. Your photographs and videos may be stored after the event, including on social media (e.g. the University, ITC, or ITC Conference’s website, the Whova Conference Mobile Application, and/or the University’s/ITC Conference’s Facebook profile, Twitter profile, and/or its YouTube channel) for archiving purposes. The photographs may also be used in print and for marketing purposes on the ITC and ITC conference websites  in the context of the entire programme. Video-recorded information during the Conference will only be used to achieve the major conference goals, which include the promotion of academic and professional development, the promotion of the ITC’s missions and prestige in addition to the marketing  of the ITC and its conferences. Video recordings may be displayed on the ITC and ITC Conference website/Facebook/Twitter/Youtube pages. The dissemination of the information generated in this project is limited within the timeframe of the ITC 2020 Conference project.

If you do not wish to be photographed, filmed or interviewed, please alert the organisers and the photographer/journalists at the beginning of/during the Conference.

Legal basis:

The processing of your personal data is based on your consent in accordance with article 6.1. (a) of the GDPR.

Personal data storage:

The UNILU and ITC will store your personal data listed above until the end of 2020 in order to enable the UNILU to obtain all the required data from the registration process from the Company Converia mentioned above as well as for the UNILU and the International Test Commission (ITC)’s statistical and reporting purposes. Personal data will be stored on a server with restricted access to the main conference organiser roleplayers, as well as their individual laptops.

Exercise of your rights:

According to the GDPR, you have the right to be informed, right to access to your personal data, right to rectification, right to erasure, right to object, and the right to lodge a complaint. The University provides further information on its website page: https://wwwen.uni.lu/university/data_protection/your_rights.

You also have the right to lodge a complaint with the national data protection commission (CNPD) if you consider the processing of your personal data infringes your rights.

In case of queries in relation with the processing of your personal data you can contact the Data Protection Officer of the University of Luxembourg by sending an email to dpo@uni.lu and/or the ITC Office Manager, ananda.vantonder@intestcom.org.

Further information about the Conference:

If you have any questions regarding the Conference, please do not hesitate to contact us:

12th Conference of the International Test Commission
Local Organising Committee
University of Luxembourg
Belval Campus - Maison du Savoir
2, Avenue de l’Université
L-4365 Esch-sur-Alzette
ITC@uni.lu
https://www.itc-conference.com/.