Data Protection Information for participants in online workshops of TU Wien (Technische Universitaet Wien)

Protecting and securing data are important matters at TU Wien. Personal data are processed in strict compliance with the principles and requirements laid down in GPDR1 and DSG2. TU Wien only processes those data required for the purposes intended and at all times endeavours to ensure the security and accuracy of the data.

Controller:
Rectorate of TU Wien
Karlsplatz 13
1040 Vienna

Data protection officer:
Mag. Christina Thirsfeld
Technische Universität Wien
Karlsplatz 13/018, 1040 Vienna
datenschutz [at] tuwien.ac.at

The following data, in accordance with the particular online workshop, are processed in this data processing:

• Academic degree
• Name
• Institution
• Telephone
• Email
• Photo
• Gender
• Citizenship

The data are collected directly from you.

Legal basis for processing the data:
Such use of personal data, depending on the type and procedure of the particular online workshop, is based on Article 6, par 1 (a) (consent by the participant), Article 6, par 1 (c) (legal obligation), Article 6, par 1 (e) (performance of a task in the public interest) or Article 6, par 1 (f) (exercise of legitimate interests) GDPR in conjunction with the Universities Act 2002 (§ 3 of the Universities Act 2002).

Categories of recipients of personal data:
Your personal data is forwarded, depending on the particular online workshop, to the following recipients directly involved in the online workshop, as well as where the organisational procedure so requires:

• to the registration tool used in that particular instance (cf. Invitation or registration);
• to the conference tool used in that particular instance (cf. invitation or registration);
• for publicising the event on the internet, in newsletters and/or on posters (only the name, institution and photo);
• to other workshop participants (only name and institution).

Purpose of data processing:
We collect your personal data for processing and transmission of data to the organisation and the administration of online workshops conducted by TU Wien.

Publicising the event with personal data:
Personal data (name, employer, photo) of selected persons, such as speakers or directors of an online workshop may be publicised for the purpose of publicising the particular online workshop.

Data processing for the purpose of management and/or transmission of contact data to other participants:
To fulfil the purpose of the particular online workshop (e.g. exchange in the scientific community), contact data (name and institution) may be transmitted or processed in documents accessible only to other participants.

Transmission to a third country:
Depending on which registration and/or conference tool is being used, personal data may be transmitted to
- outside firms inside the EU/EEA;
- outside firms outside of the EU/EEA where there is an adequacy decision.

Duration of data storage:
We store your data until completion of the online workshop and for any eventual follow-up event and even beyond that, as long as there are statutory retention deadlines or as long as legal claims on TU Wien can be asserted or for as long as consent has been given.

As the data subject affected by the processing of these data, you have the following rights vis-à-vis TU
Wien:

• the right to information;
• the right to rectification;
• the right to erasure;
• the right to restriction of processing of your data;
• the right to data portability;
• the right to object

As the data subject, you also have the right to complain to the Data Protection Authority concerning any alleged inadmissible data processing or our failure to fulfil our obligations arising from GDPR.

Right to revocation under Article 7 GDPR:
Regardless of your „personal category,“ we will be asking you for various consent declarations. The latter will be queried during online registration.
Every subject has the right, at any time, to revoke the consent or consents they have given in writing, or by email to the particular organiser. The revocation declaration does not affect the legality of any processing occurring on the basis of the consent prior to revocation.

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1 General Data Protection Regulation
2 Data Protection Ac