Converia – Conference Management Software

Recommendations & Checklist for Presentations

Introduction:

  • A moderator will lead up to the presentation and introduce both the presenter and the company (for presentations only).

Presentation title:

  • Does the title of your presentation correspond to the title of the paper in the proceedings?

NO sales or marketing slides, NO product presentations!

  • Impress your audience with your technical competence and a presentation that is practice-oriented, descriptive and straightforward, delivering interesting findings, solutions, project experience etc.

Length of the presentation:

  • Max. 40 minutes including questions/discussion (pre-conference: 20 minutes)

Max. one slide per minute (rule of thumb for simple slide design):

  • In any case, perform a test run of your presentation to review its length. Pause between sentences and slides so that your audience can follow your presentation and/or take notes.
  • Tip: The audience often perceives the speed of the presentation faster than the presenter does.

Less is more:

  • Slides support your presentation best through key words, pictures or short sentences. Otherwise, the audience loses focus by reading the text on the slide. Or, if  they listen, they can’t read the text.
  • Keep in mind that the conference proceedings will provide all details of your paper.
  • Several slides of straightforward design are better than one complex slide.
  • Don’t use too many animated graphics.

Structure:

  • Introduction, outline/overview, main part, summary/conclusion, discussion

Attract the attention of the audience:

  • Questions (“Who of you...?“, “What/how much do you think …?, “What would you do if ...?“ etc.)
  • References to current information (news from the technical press, statistics etc.)
  • Description of personal experience, typical situations or challenges (“Have you experienced this as well…?”, Imagine …”)
  • Short experiments or tests performed together with the audience
  • Requisites to visualize the topic of your presentation

Wrap up the facts in stories and pictures:

  • Use real-life stories, concrete examples or your own experience to back up your statements; tell the inside story.
  • Make use of expressive analogies or comparisons (may also be funny/witty).
  • Short demonstrations bring your topics to life.
  • Focus on the essential and leave out the irrelevant.
  • Offer advice, recommendations, estimations, prognoses.
  • Explain important principles and coherences.
  • Make statements on advantages and disadvantages, cost and benefit, chances and risks.
  • Provide the audience with checklists and overviews.

Pictures/visual aids:

  • Make sure that your pictures document the content and support your statements.
  • Schematics, tables, diagrams, sketches, photos etc. are worth a thousand words. However, focus on the basics and facts that the audience can comprehend immediately.
  • Verify that the font used in pictures (e.g. screenshots) is readable.
  • Design your pictures such that you don’t need a (laser) pointer.
  • Don’t use too many animated graphics. A few cartoons are nice, however, they shpuld be in clear reference to the content.
  • Make sure you don’t violate any copyright.
  • When talking about a subject that doesn't require a slide for visualization, insert a black slide. This way, you avoid having to deal with the remote control of the beamer.

Summary:

  • Provide a short and catchy summary of only the key messages, findings or requests.
  • Pause for a moment before launching the discussion or question phase to achieve the desired effect.

Equally important:

  • Hold your presentation as if you were telling an exciting story to each individual listener.
  • Don’t look at your slides, look at the audience instead and keep eye contact.
  • If you need the slides for orientation, use the computer screen. Don’t turn away from the audience.
  • After each slide change, take a close look at the slide before you start speaking. Take a short pause before proceeding to the next slide so that the audience can follow your thoughts.
  • Speak from memory and use simple sentences. Remember that this presentation might be the first time the audience gets in touch with your topic.
  • Avoid abbreviations, specific terminology and foreign words unless you can be sure that everyone knows and understands them.
  • Text that is not readable or presented without explanation might provoke distrust or dissatisfaction among the audience (subconsciously).

Contact for Questions on Presentations

Peter Siwon
Phone +49 (0) 173 84 23 948
p.siwon@ese-kongress.de