For the organization of the Call for Proposals and the selection for the program, we use the conference management software Converia ( The event data is stored exclusively on servers in a German, ISO 27001-certified high-security data center. This means that the data is subject to strict DSGVO regulations. The data is only transmitted in SSL-encrypted form, which means that it remains protected from access by third parties. We collect the following data for participation in the call and the subsequent organization of the program: First name, surname, work address, telephone number, email address as well as the corresponding data of the co-authors of the contributions. Further information on data protection can be found here and in the general data protection statement of the Museum für Naturkunde Berlin (

Information on data protection

    1. Scope of the processing of personal data

When participating in the call for program contributions for the ECSA Conference 2022 ECSA/ Museum für Naturkunde Berlin collects and stores personal data. They will be processed from the time of submission of the contribution until publication and, if applicable, dispatch of the conference documentation within the framework of the organization and implementation of the event in accordance with the statutory provisions. The personal data that will be transmitted to us and stored can be seen from the respective entry mask and the information provided during registration. The data will not be passed on to third parties. 

    2. Legal basis for the processing of personal data

The legal basis for the processing of data is the existence of the user's consent Art. 6 para. 1 lit. a) and b) DSGVO.

    3. Purpose of data processing

The processing of the personal data from the input mask serves us solely to process the submitted program contribution. In the case of contact or submission by e-mail, this also constitutes the necessary legitimate interest in processing the data.

The other personal data processed during the registration process serve to prevent misuse of the contact form and to ensure the security of our information technology systems.

    4. Duration of storage

The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. In this case, this includes all processes relating to the handling of the event and any subsequent information. If subsequent information is to be provided on a regular basis about further events, the visitor's own consent will be obtained for this. 

    5. Possibility of objection and removal

The user has the possibility to revoke his consent to the processing of personal data at any time. In such a case, participation in the Call for Proposals and the conversation cannot be continued. Please note that the program may be made available to all conference participants as a printed product. It is therefore only possible to adapt the program until the print order has been sent.

If you have any questions, please feel free to contact