General Terms and Conditions for the European Computer Science Summit 2022
The organizers are:
Binzmühlestrasse 14
8050 Zurich
Switzerland
and
Universität Hamburg
Faculty of Mathematics, Informatics and Natural Sciences
Vogt-Kölln-Straße 30
22527 Hamburg
(hereinafter referred to as Organiser)
In charge of implementing registration:
Universität Hamburg Marketing GmbH
Represented by Dr. rer. Nat. René Vossen
Feldbrunnenstr. 9
20148 Hamburg
kongresse@uni-hamburg.de
(hereinafter referred to as UHHMG)
- Contracting parties and conclusion of the contract
The Organiser offers and implements the European Computer Science Summit 2022. In principle, participating in the accompanying programme is at one’s own risk and is not covered by the Organiser’s insurance policy.
UHHMG organises the event registration on behalf of the Organiser. Notwithstanding the above, the Organiser remains the participant’s sole contract partner.
In order to register to attend the European Computer Science Summit 2022, the following link must be used: https://express.converia.de/frontend/index.php?page_id=24528.
The contract concerning participation at the event or any additional services (accompanying programme) is not concluded upon registration; instead, the contract is considered concluded once UHHMG has sent the participant a separate confirmation e-mail. The send history report is deemed sufficient evidence that the confirmation was delivered properly.
The number of participants is limited. Participants are registered on a first come, first served basis.
- Fees and due date
2.1. Participation fee/Ticketing
The ticket service Converia handles the processing of ticket sales in the name and on behalf of UHHMG. Please transfer the participation fee within 14 days after registration and at least 3 days before the event starts to:
Beneficiary: Converia GmbH
Bank name: Deutsche Bank
BIC (SWIFT): DEUTDEDBERF
IBAN: DE06 8207 0024 0294 3504 00
Please state clearly the participant's name and make sure the key notice of your bank transfer includes the invoice number.
Receipt by Converia of the amount owed is decisive for determining whether the payment was made in due time.
Alternatively, the participant has the opportunity to pay the participation fee via the registration page by credit card or by using PayPal.
The participation fee due depends on the time of registration. Additional claims by UHHMG beyond this scope for default of payment remain unaffected.
Pursuant to Section 4 (22) (a) German Value Added Tax Act (UStG), the participation fee allocated to participating in the main conference and/or workshops taking place in the scope of the conference is exempt from VAT.
UHHMG collects the participation fees on behalf of the Organiser on a trust basis. Bookings are based on the General Terms and Conditions above and on the notes on registering for the conference. Certificates of attendance/conference tickets are not issued until payment has been received in full. No responsibility is assumed for lost or unused documents, certificates of attendance or badges (admission tickets).
Any bank fees incurred in connection with the payment are charged to the participant. This also applies to remittance costs, if the participant or his legal representative and/or persons whom he uses to perform his obligation are responsible for the remittance; slight negligence is sufficient in this respect. Other Fees of payment service providers are not charged to the participant.
- Cancellation
3.1. Cancelling attendance at the conference
The participant is entitled to state to the Organiser the name of a substitute who will take over the booked arrangements in full. A handling fee of EUR 25.00 incl. VAT is due for changing a booking to another name; the change is made to the booking only once this amount has been paid and UHHMG has confirmed the change in writing.
The participant is entitled to cancel its attendance at the conference and, if applicable, the accompanying programme, if notified before the end of the early bird registration period, thus until 14th September 2022. In such cases, a lump sum cancellation fee amounting to 20% of the total amount will be charged.
Cancellation declarations shall be sent in writing or via e-mail to UHHMG as the representative of the Organiser to the following address:
Universität Hamburg Marketing GmbH
Feldbrunnenstr. 9, 20148 Hamburg
Receipt of the cancellation declaration by Organiser is decisive for determining whether a cancellation was made in due time. Any bank fees caused by the cancellation are charged to the participant.
- Event cancellation and changes
4.1 The Organiser reserves the right to cancel the conference as a result of force majeure. If the event is cancelled, the Organiser inform the participants without undue delay. Any participation fees already paid will in this case be reimbursed without undue delay. Other claims by the participants beyond this scope are excluded unless the participant has suffered damages that were caused by the Organiser or its vicarious agents in an intentional or grossly negligent manner; such claims are limited to the foreseeable damage typical of such contracts.
4.2 If the conference has to be changed to a virtual format due to legal provisions, force majeure or comparable circumstances, the participant will be informed. If this happens at least 3 weeks before the start of the event, the organizer will refund 30% of the registration fee (100% in the case of the food participation of EUGAIN WS-only attendees). The conditions of participation remain otherwise unchanged. The organizer will inform the participant immediately by e-mail of the necessity of the digital event format - as soon as this has been determined. In this case, the participant has no further claims against the organizer as a result of the transfer to the virtual format.
- Liability
The Organiser is only liable for damage if such damage is caused by violation of a material contractual obligation or by intentional or grossly negligent conduct by the Organiser or its vicarious agents. In case of violation of a material contractual obligation, liability (also in case of negligent conduct) is limited to the foreseeable damage typical of such contracts. A material contractual obligation is defined as an obligation that is essential for the proper implementation of the contract or an obligation on the fulfilment of which the participant relied and may reasonably rely upon.
Any liability for compensation of damages beyond this scope is excluded. Liability for culpable injuries to life, limb or health as per the statutory provisions shall remain unaffected hereby. This also applies to the mandatory liability under the German Product Liability Act (Produkthaftungsgesetz).
- Privacy policy
The participants’ personal data is stored and processed under strict observance of the data protection regulations. The participants’ personal data is stored and processed only to the extent required to implement and execute the contractual relationship with the customer and for the duration that the Organiser is obliged by law to retain such data. Collecting, storing and processing the personal data of participants is unavoidable when registering to an event. The participants’ data are only disclosed to third parties involved directly in managing the conference and if the organisational process requires (agent in charge of implementing the conference, hotel). Against this background, UHHMG undertakes to use the personal data made available by the Organiser exclusively for carrying out the contractual services.
- Miscellaneous
7.1 The place of performance is Hamburg; the place of jurisdiction for any claims either party may have against the respective other party is Hamburg, provided the participant is a legal entity.
7.2 Whenever written form is provided by these terms and conditions, sending an e-mail or a fax is deemed sufficient.
7.3 German law applies to all legal relationships resulting from registering to attend events offered by the Organiser, under exclusion of international private law and the UN CISG as adopted into German law.
7.4. The official language of the contract is english.
Last revised: 28th june 2022