General terms and conditions for the European Competence Network on Mastocytosis 2024 organised by the urticaria network e. V.
Preamble
urticaria network e. V. (hereinafter also referred to as “UNEV”, “we”, “us” or “our”) is the scientific organiser of the European Competence Network on Mastocytosis 2024 held in Berlin, Germany, from 12 to 14 September 2024.
By purchasing a ticket for the European Competence Network on Mastocytosis 2024 you (hereinafter also referred to as “your”, “participant” or “party” and meaning all persons or any of them including any possible lead person named on the booking and persons added or substituted at a later date) accept the following “General Terms and Conditions” (“terms”).
“In writing” means by facsimile, email or letter.
Registration
The contract will be concluded between UNEV and the party attending the European Competence Network on Mastocytosis 2024 once UNEV has received the registration form and full payment. The registered party will then receive a confirmation receipt in writing regarding the conclusion of the contract, registration and payment. The participant is required to inform the assigned professional congress organiser Remember Management GmbH if he/she does not receive such a confirmation note in due course after registration. The terms of the information contained in the booking confirmation are part of the contract.
Participants must present this receipt at the registration counter of the European Competence Network on Mastocytosis 2024 when registering as proof of their registration and payment.
It is the duty of the participant to check the registration after it is received and to organise a new and correct registration if necessary.
Methods of payment
Full payment is required at the time of registration. Payments are accepted in Euro (EUR) only, any currency conversion costs or other charges occurring while making the payment or in processing a refund shall have to be borne by the participant.
Payments can only be made online using the payment methods offered by Converia.
Cancellation policy
Cancellation must be made in writing and sent to and confirmed in writing by UNEV or by the assigned professional congress organiser Remember Management GmbH. The registration fee is EUR 50. It will be refunded if the cancellation is received on or before 31 July 2024. A cancellation must include all information needed to make a refund. Refunds will be processed after the European Competence Network on Mastocytosis 2024 only. No refunds will be made for cancellations urticaria network e.V. – General Terms and Conditions (as of January 2024) 2 received after 31 July 2024. Participants who do not attend the European Competence Network on Mastocytosis 2024 will be responsible for the full registration fee. No refund will be given for unattended events or early termination of attendance.
The registration to attend the conference may only be changed, replaced or refunded at our absolute discretion. We do, however, welcome substitute participants attending in your place provided that we have a notice of the name of your proposed substitute and have received payment in full ten working days prior to the conference. In that case an administrative fee of EUR 50 will be charged per change of person.
Cancellation of the events
In case that the entire event cannot be held or is postponed due to events beyond the control of UNEV (force majeure) or due to events which are not attributable to wrongful intent or gross negligence of UNEV, UNEV cannot be held liable by attendees for any damages, costs, or losses incurred, such as transportation costs, accommodation costs, financial losses, etc. Under these circumstances, UNEV will reimburse the participant after deducting costs already incurred for the organisation of the event which could not be recovered from third parties. UNEV is not responsible for any airfare, hotel or other costs incurred by participants in preparation for attending the European Competence Network on Mastocytosis 2024.
Privacy
By accepting these terms the participant also declares that he/she allows his/her personal information to be publicly accessible and displayed on the conference list to everyone. The participant also declares that he/she allows UNEV to publicly display on the internet and to print photographs of the event where he/she may be represented. The participant may revoke this approval at any time by writing to UNEV.
All personal data provided to UNEV for event registration will be treated confidentially. Data shall be delivered to assigned service providers, as deemed necessary for the successful performance of the event. UNEV will only disclose or share information with third parties if it is necessary for the fulfilment of the European Competence Network on Mastocytosis 2024.
Participant’s obligations
Depending on the participant’s citizenship, it may be necessary to obtain a visa to travel to the European Competence Network on Mastocytosis 2024. It is the sole responsibility of the participant to enquire about their visa requirements with diplomatic and consular representations and to collect the necessary documents in due time for the visa. UNEV can issue a standard visa invitation letter upon request after payment of the registration fee.
The party shall take part in the conference at his/her own risk. It is the sole responsibility of the participant to get third-party insurance coverage for participation purposes.
Liability
UNEV, its legal agents or its vicarious agents shall not be held liable under, arising out of or in connection with this agreement, in contract, tort or howsoever arising, for any damage, loss of urticaria network e.V. – General Terms and Conditions (as of January 2024) 3 profits, business or goodwill, or any other loss or for any indirect or consequential loss except in cases of intent and gross negligence. UNEV is liable without limitation for any injury of life, body or health, based on a violation of duty by UNEV, its legal agents or its vicarious agents. In case of breach of essential contractual duties with minor negligence, UNEV’s liability shall be limited to typical and foreseeable damages. Essential contractual duties shall be duties that must be fulfilled in order to enter into a contractual relationship. The liability of commissioned service providers shall remain unaffected by this.
UNEV reserves the right to alter the venue or programme as deemed necessary. The content is provided on an "as is" and "as available" basis without any guarantees or warranties of any kind (express or implied) and UNEV does not accept any liability arising from any inaccuracy or omission in the content or, to the fullest extent permitted by law, arising from any infringing, defamatory or otherwise unlawful material in the Content.
Force majeure
Except where otherwise expressly stated in these terms and conditions, we cannot accept liability or pay any compensation where the performance or prompt performance of our obligations under our contract with you is prevented or affected by Force Majeure. Additionally, we cannot accept liability or pay any compensation where any party suffers any damage, injury, expense, or loss of any description as a result of Force Majeure. “Force Majeure” means any event which we or the supplier of the service(s) in question could not, even with all due care, foresee or avoid. Such events may include, but are not limited to, war or threat of war, riot, civil strife, actual or threatened terrorist activity, industrial dispute, strike, natural or nuclear disaster, adverse weather conditions, fire and all similar events outside our control or the control of the supplier concerned.
Applicable law and jurisdiction
These terms are governed and construed by German law. Any conflict of law provisions shall not be applicable. All obligations shall be performed in Berlin, Germany. The Berlin courts shall have exclusive jurisdiction over all and any claims under, arising out of or connected with this contract.
Amendments
Oral agreements and amendments shall not be binding if these have not been confirmed in writing by UNEV.
Severability clause
In case provisions of these terms may be ineffective, impracticable or invalid, the remaining terms shall remain valid. The invalid, ineffective or impracticable provisions will be replaced by clauses which resemble the actual or hypothetical intent of the parties had they known that the previous provision would be invalid, ineffective or impracticable.