Privacy policy

Name and address of responsible entity

ÖMKi Research Institute of Organic Agriculture
1033 Budapest
Miklós tér 1.
+36 1 2448358

General information about data processing

1. Scope of processing of personal data

In principle, we process personal data of our users only insofar as this is necessary to provide a functioning website and our content and services. The processing of personal data of our users takes place regularly only with the consent of the user. An exception applies to cases in which prior consent cannot be obtained for reasons of fact and the processing of the data is permitted by law.

2. Legal basis for the processing of personal data

When we obtain the consent for processing of personally identifiable information, Art. 6 para. 1 lit. a EU General Data Protection Regulation (GDPR) has to be seen as the legal basis.

In the processing of personal data necessary for the performance of a contract to which the data subject is a party, Art. 6 para. 1 lit. b GDPR serves as legal basis. This also applies to processing operations required to carry out pre-contractual actions.

Insofar as processing of personal data is required to fulfill a legal obligation that is subject to our company, Art. 6 para. 1 lit. c GDPR serves as legal basis.

If processing is necessary to safeguard the legitimate interests of our company or a third party, and if the interests, fundamental rights and freedoms of the data subject do not prevail over the first interest, Art. 6 para. 1 lit. f GDPR serves as legal basis for processing.

3. Deletion of data and storage duration

The personal data of the data subject will be deleted or blocked as soon as the purpose of the storage is expired. In addition, such storage may be provided for by the European or national legislator in EU regulations, laws or other regulations to which the controller is subject. Blocking or deletion of the data also takes place when a storage period prescribed by the standards mentioned expires, unless there is a need for further storage of the data for conclusion of a contract or fulfillment of the contract.

Notes on data processing

This website uses the conference management software Converia, which is provided by the company Lombego Systems GmbH. Lombego Systems GmbH hosts the software and provides the organizer with additional services such as software maintenance and support. As a result, Lombego Systems GmbH may come into contact with personal data stored in the software in the course of this work and must therefore be regarded as a processor.

An order processing contract was concluded with Lombego Systems GmbH in accordance with Art. 28 DS-GVO. (For information on the company, see the section "List of processors" in this document).

Provision of the website and creation of log files

1. Description and scope of data processing

Each time our website is accessed, our system automatically collects data and information from the accessing computer.

The following data is collected here:

Information about the browser type and version used
The operating system of the user
The Internet service provider of the user
The IP address of the user
Date and time of access

2. Legal basis for data processing

The legal basis for the temporary storage of data and log files is Art. 6 para. 1 lit. f GDPR.

3. Purpose of the data processing

The temporary storage of the IP address by the system is necessary to allow delivery of the website to the computer of the user. To do this, the user's IP address must be kept for the duration of the session.

Storage in log files is done to ensure the functionality of the website. In addition, the data is used to optimize the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.

For these purposes, our legitimate interest in the processing of data is according to Art. 6 para. 1 lit. f GDPR.

4. Duration of storage

The data will be deleted as soon as it is no longer necessary for the purpose of its collection. In the case of collecting the data for providing the website, this is the case when the respective session is completed.

In the case of storing the data in log files, this is the case after ten days at the latest. An additional storage is possible. In this case, the IP addresses of the users are deleted or alienated, so that an assignment of the calling client is no longer possible.

5. Right of objection

The collection of data for the provision of the website and the storage of the data in log files is essential for the operation of the website. There is consequently no possibility of objection by the user.

Use of Cookies

1. Description and scope of data processing

Our website makes use of so-called cookies in order to recognize repeated use of our website by the same user/internet connection subscriber. Cookies are small text files that your internet browser downloads and stores on your computer. They are used to improve our website and services. In most cases these are so-called “session cookies” that are deleted once you leave our website.

To an extent, however, these cookies also pass along information used to automatically recognize you. Recognition occurs through an IP address saved to the cookies. The information thereby obtained is used to improve our services and to expedite your access to the website.

You can prevent cookies from being installed by adjusting the settings on your browser software accordingly. You should be aware, however, that by doing so you may not be able to make full use of all the functions of our website.

We divide cookies into the following categories:

Necessary cookies (type 1)

These cookies are mandatory for websites and their functions to work properly. Without these cookies, e.g. Services such as the subscription cannot be provided.

Function-Cookies (Type 2)

These cookies improve the comfort and performance of websites and provide various functions. For example, language settings can be stored in function-cookies.

Performance-Cookies (Type 3)

These cookies collect information about how you use websites. Performance cookies, for example, help us identify particularly popular areas of our website. This allows us to tailor the content of our websites more specifically to your needs and thus improve our offer for you. The information collected with these cookies is not personal.

Third party-Cookies (Type 4)

These cookies are provided by third parties, e.g. Social networks. They are primarily used to integrate social media content such as social plugins on our site.

2. Legal basis for data processing

The legal basis for the processing of personal data using cookies is Article 6 (1) lit. f GDPR.

3. Purpose of the data processing

We use the following cookies on our pages:

Cookies name Purpose Type
PHPSESSID Identification of a user session 1
Converia_SSID Identification of a frontend user 1

4. Duration of storage, objection and options for deletion

Cookies are stored on the computer of the user and transmitted by this on our side. Therefore, as a user, you have full control over the use of cookies. By changing the settings in your internet browser, you can disable or restrict the transmission of cookies. Already saved cookies can be deleted at any time. This can also be done automatically. If cookies are disabled for our website, it may not be possible to use all the functions of the website to the full.

Registration & use of the features of the conference management software

1. Description and scope of data processing

The conference management software offers users the option of registering themselves with personal data. The data is entered into an input mask and transmitted to us and stored.

We can request mandatory information when registering. These must be complete and correct. If this is not the case, the registration will be rejected.

The system provides a function to actively confirm a privacy policy prior to storing the personal information in the software.

Among other things, the following activities usually require a registration process:

• Registration as a participant in an event
• Submission of a scientific abstract or session proposal via the system
• Reviewing of scientific abstracts or session proposals

The following data is collected and stored as part of the registration process and the use of the functions of the software:

• Access data (username, password)
• Address data
• E-mail address
• Information about submitted abstracts and session proposals

2. Legal basis for data processing

Legal basis for the processing of the data, in the presence of the consent of the user, is Art. 6 para. 1 lit. a GDPR.

If the registration serves the fulfillment of a contract of which the user is a party or the implementation of pre-contractual measures, an additional legal basis for the processing of the data is Art. 6 para. 1 lit. b GDPR.

3. Purpose of the data processing

A registration of the user is necessary to fulfill a contract with the user or to carry out pre-contractual measures.

4. Duration of storage

The data will be deleted as soon as it is no longer necessary for the purpose of its collection.

During the registration process for the performance of a contract or for the performance of pre-contractual measures, this is the case if the data are no longer necessary for the performance of the contract. Even after the conclusion of the contract, there may be a need to store personal data of the contracting party in order to comply with contractual or legal obligations.

Since the access data including address data can be used for other follow-up events, the data is usually removed within 2 years after the last login from the system.

5. Right for objection and removal

As a user, you have the possibility of canceling the registration at any time. Moreover, you can change the data stored about you at any time.

Please contact the person responsible by e-mail or telephone (see information above).

If the data is required to fulfill a contract or to carry out pre-contractual measures, premature deletion of the data is only possible if contractual or legal obligations do not preclude a deletion.

Your rights

(1) According to the applicable laws, you have various rights regarding your personal data:

• Right to obtain confirmation and access
• Right to request rectification
• Right to erasure ('right to be forgotten')
• Right to request restriction of processing
• Right to data portability
• Right to object
• Right to withdraw the given consent

If you wish to assert these rights, please send your request by e-mail or by post to the address mentioned above.

(2) You also have the right of lodging a complaint with a supervisory authority about the processing of your personal data with us.

List of processors

Lombego Systems GmbH
Kaufstr. 2-4
99423 Weimar

Type of processing:

Hosting and operation of conference management software Converia
Maintenance and Support

Publication notice