Sample data protection information for events
This data protection information will inform you about the processing of your personal data that we collect from you in connection with your participation in „Tage der vertrauenswürdigen Elektronik 2024“ (hereinafter: event). Your personal data will be processed in compliance with the applicable data protection regulations.
Personal data, as defined by Article 4 (1) General Data Protection Regulation (GDPR) include all information related to an identified or identifiable natural person.
Controller within the meaning of Art. 4 (7) GDPR is:
Fraunhofer-Gesellschaft
zur Förderung der angewandten Forschung e.V.
Hansastraße 27 c,
80686 München, Germany
Email: info@zv.fraunhofer.de
Telephone: +49 (0)89 1205- 0
Fax: +49 (0)89 1205-7531
on behalf of its
Fraunhofer-Institut für Elektronische Mikrosysteme und Festkörper-Technologien
Hansastraße 27 d
80686 München
The corporate data protection officer at Fraunhofer may be reached at the above-mentioned address in Munich, c/o Data Protection Officer or at datenschutz@zv.fraunhofer.de.
Please feel free to contact the data protection officer directly at any time with your questions concerning your data protection rights and/or your rights as data subject.
a) Event registration
If you want to register for an event, we collect the following mandatory data:
The purpose of processing the mandatory data is to identify you as event participant, to check the provided data for plausibility, to reserve a spot for your participation and to establish a contractual relationship with you.
We also require your data in order to prepare name badges and lists of participants for other participants, as applicable, and to supply you with event information before, during, and after the event. This is done to ensure optimal participation for you and to allow us to plan the event and ensure that it goes smoothly.
We need your payment information to process the participation fee.
We process data at your request and for the purposes described by Art. 6 (1) lit. b GDPR to fulfill the obligations of the participation agreement and to execute precontractual provisions.
We will use your email address to inform you about similar events organized by us in the future only if you have expressly consented to this use of your email address or if we have informed you thereof separately when collecting your email address and have pointed out your right to object to this use at any time. To the extent that this use is not based on consent, the processing takes place on the basis of Art. 6 (1) lit. f GDPR. We have a legitimate interest in notifying our participants of other events also organized by us.
In the case of events for which a fee is charged, the personal data we collect for the event are, in principle, stored until the end of the standard limitation period of three years after the end of the year in which the event was held, and the data are erased after that. In the case of free events, we erase the personal data collected by us no later than six months after the event was held. Storage beyond the respective period stated takes place only if and to the extent that:
In the context of the event, you have the option to register to receive our regular newsletter. You can do this either online when registering for the event or directly at the event itself by entering your email address in a form intended for this purpose.
Once you have subscribed, you will receive a registration notification by email, which you need to confirm to receive the newsletter (so-called double opt-in). Your email response serves as confirmation that you are in fact the person who initiated the subscription.
We will send you the newsletter exclusively if you have given your express consent pursuant to Art. 6 (1) lit. a GDPR.
You may unsubscribe at any time, e.g. via a link at the end of each newsletter. Alternatively, you may also unsubscribe by email via datenschutz@zv.fraunhofer.de.
Your email address is erased without delay after you withdraw your consent to receive the newsletter, unless you have consented to storage beyond that pursuant to Art. 6 (1) lit. a GDPR or unless such storage is necessary, pursuant to Art. 6 (1) lit. b GDPR, for the performance of the contract.
Photos and videos will be taken to document the event in pictures. Since you may be identified in these images, either directly or indirectly, they represent personal data.
The images will be used for news reporting directly associated with the event as well as for internal reporting at Fraunhofer.
Furthermore, the images will be published for the purpose of post-event reporting on our media platforms such as Facebook, Instagram or our website. This processing is required in particular to document and promote our event.
The legal basis for data processing is Art. 6 (1) lit. f GDPR. The purposes mentioned are legitimate interests within the meaning of the aforementioned provision.
The images will be stored for 3 years.
We do not transfer your personal data to third parties for purposes other than those mentioned below.
Your personal data are disclosed to third parties where legally permissible and required, pursuant to Art. 6 (1) lit. b GDPR, for the performance of the contracts and agreements with you. This includes in particular disclosure of the data to event for the purpose of planning and holding the event as well as disclosure of payment data to our payment service provider or financial institutions in order to process registration fee payments. Third parties may use the transferred data for the above-mentioned purposes only.
Beyond the above, we disclose your personal data to third parties only if:
You have the following rights:
Right to object
If your personal data is processed on the basis of legitimate interests pursuant to Art. 6 (1) lit. f GDPR, you have the right to object to the processing of your personal data pursuant to Art. 21 GDPR if reasons exist for doing so that are based on your special situation or if the objection relates to direct marketing. In the latter case, you have a general right to object, with which we will comply without you having to provide information about a special situation.
If you would like to assert your right to object, an email to datenschutz@zv.fraunhofer.de will suffice.