Privacy Policy for the Workshop on Fats and Oils as Renewable Resources for the Chemical Industry

This privacy policy applies to the use of the Converia registration and submission platform for the “Workshop on Fats and Oils as Renewable Resources for the Chemical Industry” organized by abiosus e.V. in cooperation with TU Dortmund University and Fachagentur Nachwachsende Rohstoffe e.V. (FNR).
The protection of your personal data is of particular importance to us. We therefore process your data exclusively on the basis of the legal provisions (GDPR, TMG).

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Name and Address of the Controllers

The controllers within the meaning of the General Data Protection Regulation (GDPR) and other national data protection laws of the Member States as well as other data protection provisions are:

Prof. Dr. Jürgen O. Metzger
abiosus e.V.
Bloherfelder Str. 239
26129 Oldenburg, Germany
Email: juergen.metzger@uni-oldenburg.de

and

PD Dr. Thomas Seidensticker
TU Dortmund University
Chair of Technical Chemistry
Emil-Figge-Str. 66
44227 Dortmund, Germany
Email: thomas.seidensticker@tu-dortmund.de

Website: https://www.abiosus.org/next-workshop

Both above-mentioned persons act as the responsible contacts for all data protection inquiries.

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General Information on Data Processing

1. Scope of personal data processing
   Personal data of users is processed only to the extent necessary to provide the registration and submission services via the Converia platform and to organize the workshop. Processing is generally based on the user’s consent or as required for the performance of contractual obligations.

2. Legal basis for data processing

• Art. 6(1)(a) GDPR – consent of the data subject

• Art. 6(1)(b) GDPR – performance of a contract or pre-contractual measures

• Art. 6(1)(f) GDPR – legitimate interests (e.g. secure IT operation, communication with participants, event documentation)

3. Data erasure and storage period
   Personal data will be deleted as soon as the purpose of storage ceases to apply.
   Data collected for workshop registration and participation will be deleted two years after the last login to the Converia system, unless legal retention periods require longer storage.

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Notes on Order Processing

The registration and submission platform is operated by Converia GmbH, Kaufstr. 2–4, 99423 Weimar, Germany.
Converia GmbH provides hosting, maintenance, and technical support for the software.
A data processing agreement according to Article 28 GDPR exists between the organizers and Converia GmbH.

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Purpose of Data Processing

Personal data is processed for the following purposes:

• Registration and participation management for the workshop

• Submission and review of abstracts and preparation of the Book of Abstracts

• Communication with participants before, during, and after the workshop

• Compilation of the List of Participants (distributed only to registered participants)

• Printing and distribution of the Book of Abstracts through the internal print service of TU Dortmund University

• Issuing and management of invoices (payment via bank transfer or PayPal)

• Documentation of the event (photo, video, and audio recordings)

• Reporting to the co-funding partner Fachagentur Nachwachsende Rohstoffe e.V. (FNR)

• Promotional use of photo and video material for future events organized by abiosus e.V.

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Payment Processing

Payments are handled directly by abiosus e.V.
No payment data is processed or stored via the Converia system.
Participants may pay by bank transfer or PayPal.
No data is transmitted to Concardis GmbH or other payment service providers through Converia.

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Recipients and Third Parties

The following processors and third parties may receive personal data to the extent necessary:

No transfer of data to other third parties or countries outside the EU takes place.

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Provision of Data

Providing your personal data is voluntary; however, it is required for registration, abstract submission, and participation in the workshop. Without the provision of personal data, participation cannot be processed.

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Photo, Video, and Audio Recordings

During the event, photo, video, and audio recordings will be taken for documentation and promotional purposes of abiosus e.V..
These recordings may be used for reports and announcements of future workshops on the website or related publications of abiosus e.V.
Participants who do not wish to appear in such materials may contact the organizers in advance or during the event.

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Rights of the Data Subject

You have the following rights according to Articles 15–21 GDPR:

• Right of access to your personal data

• Right to rectification of inaccurate data

• Right to erasure (“right to be forgotten”)

• Right to restriction of processing

• Right to data portability

• Right to object to processing

• Right to withdraw consent at any time (without affecting the lawfulness of prior processing)

To exercise your rights, please contact either of the controllers listed above.

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Right to Lodge a Complaint

If you believe that the processing of your personal data violates data protection law, you have the right to lodge a complaint with a supervisory authority.
In Germany, this is generally the Data Protection Officer of the Federal State of Lower Saxony (for abiosus e.V.) or the Data Protection Officer of the State of North Rhine-Westphalia (for TU Dortmund University).

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List of Processors

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(Version 1.0 — November 2025)