Privacy policy

Privacy Information for IABSE Young Engineers Colloquium 2026

This privacy policy informs you about the processing of your personal data, which we process in the context of the IABSE Young Engineers Colloquium 2026. Your personal data will be processed in compliance with applicable data protection regulations.

According to Article 4 No. 1 of the General Data Protection Regulation (GDPR), personal data is any information relating to or connected with a natural person.

Name and address of the controller

The controller within the meaning of the General Data Protection Regulation and other national data protection laws of the Member States as well as other data protection regulations is:

German Group of IABSE
Dipl.-Ing. Peter Seitz
c/o Universität der Bundeswehr
Werner-Heisenberg-Weg 39
85577 Neubiberg
Germany
Email: info@iabse.de
Website: https://www.iabse.de

In cooperation with
Bauhaus Weiterbildungsakademie Weimar e.V. (Organizer)
Coudraystraße 13A
99423 Weimar
Germany

General information on data processing

  1. Scope of the processing of personal data

We generally only process our users' personal data to the extent necessary to conduct the IABSE Young Engineers Colloquium 2026 and to provide a functional website for the conference management software, as well as its content and services, in connection with the IABSE Young Engineers Colloquium 2026. Our users' personal data is generally processed only with the user's consent. An exception applies in cases where prior consent cannot be obtained for practical reasons and the processing of the data is permitted by law.

  1. Legal basis for the processing of personal data

If we obtain the consent of the data subject for the processing personal data, Article 6 (1) (a) of the EU General Data Protection Regulation (GDPR) serves as the legal basis.

For the processing of personal data necessary to fulfill a contract to which the data subject is a party, Article 6 (1) (b) GDPR serves as the legal basis. This also applies to processing operations necessary to implement pre-contractual measures.

To the extent that processing of personal data is necessary to fulfill a legal obligation to which our company is subject, Art. 6 (1) (c) GDPR serves as the legal basis.

In the event that vital interests of the data subject or another natural person require the processing of personal data, Art. 6 (1) (d) GDPR serves as the legal basis.

If processing is necessary to safeguard a legitimate interest of our company or a third party and the interests, fundamental rights and freedoms of the data subject do not outweigh the former interest, Art. 6 (1) (f) GDPR serves as the legal basis for processing.

  1. Data deletion and storage period

The personal data of the data subject will be deleted or blocked as soon as the purpose for which it was stored no longer applies. Storage may also take place if this has been provided for by European or national legislators in EU regulations, laws, or other provisions to which the controller is subject. Data will also be blocked or deleted if a storage period prescribed by the aforementioned standards expires, unless there is a need for further storage of the data for the conclusion or fulfillment of a contract.

Information on order processing

In the context of the IABSE Young Engineers Colloquium 2026, the website of the German Group of IABSE and the conference management software of Converia,, which is provided by Converia GmbH via its website. Converia GmbH hosts the software and provides additional services to the organizer, such as software maintenance and support. Therefore, Converia GmbH may come into contact with personal data stored by the software in the course of this work and is therefore considered a processor.

A processing agreement has been concluded with Converia GmbH in accordance with Art. 28 GDPR. (For information about the company, see the "List of Processors" section in this document.)

Provision of the website and creation of log files

  1. Description and scope of data processing

Each time our website is accessed, our system automatically collects data and information from the computer system of the accessing computer.

The following data is collected:

  • Information about the browser type and version used
  • The user's operating system
  • The user's Internet service provider
  • The user's IP address
  • Date and time of access
  1. Legal basis for data processing

The legal basis for the temporary storage of data and log files is Art. 6 (1) (f) GDPR.

  1. Purpose of data processing

The temporary storage of the IP address by the system is necessary to enable the website to be delivered to the user's computer. For this purpose, the user's IP address must be stored for the duration of the session.

The data is stored in log files to ensure the functionality of the website. In addition, the data helps us to optimize the website and ensure the security of our information technology systems. The data is not evaluated for marketing purposes in this context.

These purposes also constitute our legitimate interest in data processing pursuant to Art. 6 (1) (f) GDPR.

  1. Duration of storage

The data will be deleted as soon as it is no longer necessary for the purpose for which it was collected. In the case of data collection for the provision of the website, this is the case when the respective session ends.

If data is stored in log files, this will be the case after ten days at the latest. Longer storage is possible. In this case, the users' IP addresses are deleted or distorted, making it impossible to identify the accessing client.

  1. Possibility of objection and removal

The collection of data for the provision of the website and the storage of data in log files are essential for the operation of the website. Therefore, there is no right to object on the part of the user.

Use of cookies

  1. Description and scope of data processing

Our website uses cookies. Cookies are text files that are stored in the internet browser or by the internet browser on the user's computer system. When a user visits a website, a cookie may be stored on the user's operating system. This cookie contains a characteristic string that allows the browser to be uniquely identified when the website is visited again.

We divide cookies into the following categories:

Necessary cookies (type 1)

These cookies are essential for websites and their features to work properly. Without these cookies, services such as participant registration cannot be provided.

Functional cookies (type 2)

These cookies enable us to improve the comfort and performance of websites and provide various functions. For example, language settings can be stored in functional cookies.

Performance cookies (type 3)

These cookies collect information about how you use websites. Performance cookies help us, for example, to identify particularly popular areas of our website. This allows us to tailor the content of our websites more specifically to your needs and thus improve our service for you. The information collected by these cookies is not personal. For more information about the collection and analysis of information, see the "Analysis of Usage Data" section.

Third-party cookies (Type 4)

These cookies are set by third parties, such as social networks. They are primarily used to deliver social media content such as social plugins on our site. Information about how we use social plugins can be found in the section “ Social Plugins ” in the privacy policy.

  1. Legal basis for data processing

The legal basis for the processing of personal data using cookies is Art. 6 (1) (f) GDPR.

  1. Purpose of data processing

We use the following cookies on our website:

Name of the cookie

Purpose

type

PHPSESSID

Identification of a user session

1

Converia_SID

Identification of a frontend user

1

 

  1. Duration of storage, possibility of objection and removal

Cookies are stored on the user's computer and transmitted from there to our website. Therefore, you as the user have full control over the use of cookies. You can deactivate or restrict the transmission of cookies by changing the settings in your internet browser. Cookies that have already been stored can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, you may no longer be able to use all the functions of the website to their full extent.

Registration & use of the functions of the conference management software

  1. Description and scope of data processing

The conference management software offers users the opportunity to register by providing personal data. The data is entered into an input mask, transmitted to us, and stored.

Mandatory information may be requested during registration. This information must be provided completely and accurately. If this is not the case, registration will be rejected.

The system provides a function that requires that a data protection agreement must be actively confirmed before personal data is stored in the software .

A registration process is usually required for the following activities, among others:

  • Registering as a participant in an event

The following data is collected and stored as part of the registration process and the use of the software functions as well as for the implementation of the IABSE Young Engineers Colloquium 2026 :

  • Access data (username, password)
  • Address data
  • E-mail address
  • Shopping cart data
  • Billing information
  • Information for the processing of the IABSE Young Engineers Colloquium 2026 (e.g. name badges, participant lists, confirmation of participation)
  • Information for further contact if you have expressly consented to such use.
  • Photographs and film recordings taken during the event and their use for public relations and documentation related to the event, if you have given the organizer permission when registering.

 Payment processing

Various payment options are offered for participant registration at an event (e.g., invoice/bank transfer, credit card). Sensitive payment information is not stored in the conference management system itself. Specially certified payment service providers are used for this purpose, who handle data processing and storage. The user is redirected directly to the websites of the respective providers for this purpose. Further information on data protection can be found on the websites of the respective service providers.

The following data is collected during payment processing:

  • Selected payment method
  • Invoice amount
  • Amounts paid
  • Billing data

Additional information on payment service providers can also be found at the end of this privacy policy under “Data protection information”.

  1. Legal basis for data processing

The legal basis for the processing of data is Art. 6 (1) (a) GDPR if the user has given his consent.

If the registration serves to fulfill a contract to which the user is a party or to carry out pre-contractual measures, the additional legal basis for the processing of the data is Art. 6 (1) (b) GDPR.

  1. Purpose of data processing

Registration of the user is necessary to fulfill a contract with the user or to implement pre-contractual measures.

  1. Duration of storage

The data will be deleted as soon as it is no longer required to achieve the purpose for which it was collected.

This applies to data collected during the registration process for the fulfillment of a contract or for the implementation of pre-contractual measures if the data is no longer required for the execution of the contract. Even after the conclusion of the contract, it may still be necessary to store the personal data of the contractual partner in order to comply with contractual or legal obligations.

Since the access data including address data can be used for further events such as follow-up events, this data is usually removed from the system within 2 years after the last login.

  1. Possibility of objection and removal

As a user, you have the option to cancel your registration at any time. You can have the data stored about you changed at any time.

Please contact the person responsible by email or telephone (see information above).

If the data is necessary for the fulfillment of a contract or for the implementation of pre-contractual measures, premature deletion of the data is only possible if contractual or legal obligations do not prevent deletion.

Rights of the data subject

If your personal data is processed, you are a data subject within the meaning of the GDPR and you have the following rights vis-à-vis the controller:

  1. Right to information

You can request confirmation from the controller as to whether personal data concerning you is being processed by us.

If such processing occurs, you can request the following information from the controller:

(1)       the purposes for which the personal data are processed;

(2)       the categories of personal data being processed;

(3)       the recipients or categories of recipients to whom the personal data concerning you have been or will be disclosed;

(4)      the planned duration of storage of the personal data concerning you or, if specific information is not possible, the criteria for determining that duration;

(5)       the existence of a right to rectification or erasure of personal data concerning you, a right to restriction of processing by the controller or a right to object to such processing;

(6)       the existence of a right of appeal to a supervisory authority;

(7)       where the personal data are not collected from the data subject, all available information as to their source;

(8)       the existence of automated decision-making, including profiling , referred to in Article 22(1) and (4) GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and envisaged consequences of such processing for the data subject.

You have the right to request information about whether your personal data will be transferred to a third country or to an international organization. In this context, you can request to be informed of the appropriate safeguards in accordance with Art. 46 GDPR in connection with the transfer.

  1. Right to rectification

You have the right to request rectification and/or completion of your personal data from the controller if the personal data processed concerning you is incorrect or incomplete. The controller shall carry out the rectification immediately.

  1. Right to restriction of processing

You may request the restriction of the processing of your personal data under the following conditions:

(1)       if you contest the accuracy of the personal data concerning you for a period enabling the controller to verify the accuracy of the personal data;

(2)       the processing is unlawful and you oppose the erasure of the personal data and request the restriction of the use of the personal data instead;

(3)       the controller no longer needs the personal data for the purposes of the processing, but you need them to assert, exercise or defend legal claims, or

(4)       if you have objected to processing pursuant to Art. 21 (1) GDPR and it has not yet been determined whether the legitimate reasons of the controller outweigh your reasons.

If the processing of personal data concerning you has been restricted, these data may – apart from its storage – only be processed with your consent or for the establishment, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.

If the restriction of processing has been restricted in accordance with the above-mentioned conditions, you will be informed by the controller before the restriction is lifted.

  1. Right to erasure

a)        Obligation to delete

You may request the controller to delete your personal data immediately, and the controller is obliged to delete this data immediately if one of the following reasons applies:

(1)       The personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed.

(2)       You withdraw your consent on which the processing was based pursuant to Art. 6 (1) (a) or Art. 9 (2) (a) GDPR, and there is no other legal basis for the processing.

(3)       You object to the processing pursuant to Art. 21 (1) GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Art. 21 (2) GDPR.

(4)       The personal data concerning you has been unlawfully processed.

(5)       The deletion of personal data concerning you is necessary to comply with a legal obligation under Union or Member State law to which the controller is subject.

(6)       The personal data concerning you were collected in relation to information society services offered in accordance with Art. 8 (1) GDPR.

b)        Information to third parties

If the controller has made the personal data concerning you public and is obliged to delte it pursuant to Art. 17 (1) GDPR, the controller shall take appropriate measures, including technical ones, taking into account the available technology and the implementation costs, to inform data processors who process the personal data that you, as the data subject, have requested to delete by such controllers of all links to this personal data or of copies or replications of this personal data.

c)        Exceptions

The right to delete does not apply if processing is necessary

(1)       to exercise the right to freedom of expression and information;

(2)       for compliance with a legal obligation required by Union or Member State law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;

(3)       for reasons of public interest in the area of public health pursuant to Article 9 (2) (h) and (i) and Article 9 (3) GDPR;

(4)       for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes pursuant to Art. 89 (1) GDPR, insofar as the right referred to in section a) is likely to make the achievement of the objectives of such processing impossible or seriously compromises it, or

(5)      for the assertion, exercise or defend legal claims.

  1. Right to information

If you have asserted your right to rectification, deletion or restriction of processing against the controller, the controller is obliged to inform all recipients to whom the personal data concerning you has been disclosed of this rectification, deletion or restriction of processing, unless doing so proves impossible or involves disproportionate effort.

You have the right to be informed by the controller about these recipients.

  1. Right to data portability

You have the right to receive the personal data concerning you that you have provided to the controller in a structured, common and machine-readable format. Furthermore, you have the right to transmit these data to another controller without hindrance from the controller to whom the personal data was provided, provided that

(1)       the processing is based on consent pursuant to Art. 6 (1) (a) GDPR or Art. 9 (2) (a) GDPR or on a contract pursuant to Art. 6 (1) (b) GDPR and

(2)       the processing is carried out by automated means.

In exercising this right, you also have the right to have the personal data concerning you transmitted directly from one controller to another, where technically feasible. This shall not adversely affect the freedoms and rights of other persons.

The right to data portability does not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

  1. Right of objection

You have the right to object at any time to the processing of personal data concerning you based on Article 6 (1) (e) or (f) GDPR, for reasons related to your particular situation ; this also applies to profiling based on these provisions .

The controller will no longer process the personal data concerning you unless it can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or unless the processing serves to assert, exercise or defend legal claims.

If the personal data concerning you is processed for direct marketing purposes, you have the right to object at any time to the processing of personal data concerning you for the purposes of such advertising; this also applies to profiling insofar as it is related to such direct marketing.

If you object to processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes.

In connection with the use of information society services, you have the option of exercising your right of objection by means of automated procedures that use technical specifications, notwithstanding Directive 2002/58/EC.

  1. Right to revoke the data protection declaration of consent

You have the right to revoke your data protection declaration of consent at any time. Revoking your consent does not affect the legality of the processing carried out on the basis of your consent until the revocation.

  1. Right to lodge a complaint with a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of personal data concerning you infringes the GDPR.

The supervisory authority to which the complaint was submitted shall inform the complainant of the status and outcome of the complaint, including the possibility of a judicial remedy under Article 78 GDPR.

List of processors

Converia GmbH
Kaufstr . 2-4
99423 Weimar

Type of processing:

  • Hosting and operation of the conference management software Converia
  • Maintenance and support

Data protection information

We use the payment service provider secupay AG, Goethestraße 6, 01896 Pulsnitz, Germany, to process payments . secupay AG is a payment institution authorized by the Federal Financial Supervisory Authority (BaFin).

Secupay acts under its own data protection responsibility (Section 1 (1) Sentence 2 No. 6 ZAG in conjunction with Article 6 (1) (b), (c) and (f) GDPR) and processes your personal data exclusively for the purpose of carrying out and processing the respective payment transaction.

During the payment process, the following data is processed in particular:

  • Payment information (e.g. IBAN, credit card number, security code, payment amount)
  • Transaction data (e.g. time, reference number, purpose)
  • Contact details (e.g. name, address, email address), if applicable

Data processing is carried out for the purpose of securie and reliable payment processing and to fulfill legal obligations for fraud prevention, anti-money laundering and record-keeping requirements.

Legal basis for processing:

  • 6 (1) (b) GDPR (performance of contract),
  • 6 (1) (c) GDPR (legal obligation),
  • 6 (1) (f) GDPR (legitimate interest in secure payment processing).

The data will only be transmitted to the recipients required for payment processing, in particular banks, credit institutions and, if applicable, commissioned IT service providers.

Data is stored only for as long as necessary for the processing purpose. Secupay deletes or anonymizes your data in accordance with legal requirements once the processing purpose no longer applies.